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FILE 04 / FINANCE RECOVERY / PILOT

Payment
Recovery Audit

For finance, AP, and AR teams that want to find evidence-backed payment leakage: overpayments, missed credits, or deductions that do not match agreements and supporting evidence.

FIRST OFFERHistorical Payment Audit
START WITH1 period + 1-2 issue classes
BEST FITHigh transaction volume
STATUSPilot / validation track
01 PROBLEM02 WORKFLOW03 PILOT04 OPEN CASE
PRA / FROM PAYMENT DATA TO VERIFIED RECOVERY CASE
01 / EXPECTEDExpected state

Invoice, credit, PO, receiving, and agreed amount.

→
02 / ACTUALActual settlement

Payment history and ledger are made comparable.

→
03 / VARIANCEVariance detected

Overpayment, missed credit, unjustified deduction, or mismatch.

DuplicateCHECK
CreditCHECK
→
04 / VERIFYEvidence-backed case

Only verified cases move into recovery action.

The problem

Small variances can be scattered across thousands of transactions.

Finance teams usually already have ERP, spreadsheets, and reconciliation. The problem appears when invoices, payments, credit notes, references, and supporting evidence cannot be compared easily as one case.

PRA is not designed to generate the largest possible anomaly list. It separates evidence-backed cases from noise that is not worth pursuing.

01 / OVERPAYMENT

Too much money went out

Duplicate payment, duplicate invoice, wrong price, wrong quantity, or settlement amount above what should have been paid.

02 / MISSED CREDIT

Credits that should have landed

Supplier credit, credit note, return refund, rebate, or discount exists but has not been applied to settlement.

03 / DEDUCTION

Deductions that need proof

Short payment, promo/rebate deduction, return deduction, fee, or duplicate deduction that does not match agreements and evidence.

Workflow

From raw transactions to a recovery case that can be verified.

AI may help read and classify documents. Duplicate logic, amounts, dates, exact identifiers, and settlement checks are deterministic where possible. Material findings still go through finance review.

01 / INGEST

Ingest exports and evidence

Ledger, payments, invoices, credit notes, vendor master, and supporting samples.

02 / NORMALIZE

Normalize structure

Vendor, invoice, amount, date, currency, credit, and references are made comparable.

03 / DETECT

Detect candidates

Overpayment, missed credit, unjustified deduction, and variance enter a candidate queue.

04 / VERIFY
!

Verify evidence

Cases without sufficient evidence remain review-required, not recovered.

05 / RESOLVE

Track resolution

Detected, verified, submitted, accepted, rejected, credit issued, or cash recovered.

Historical Payment Audit

Start with one period, not the entire finance stack.

The pilot answers the most important questions: is there a recovery opportunity that can actually be proven, and how much human work is required to take it through resolution?

Inputs

APAP/AR ledger or payment export
INVInvoice list or sample invoices
VENVendor / customer master
CRCredit note / rebate / return / deduction data
DOCSupporting evidence when needed
→

Outputs

REGPotential recovery register
LINKEvidence links per case
STATEDetected / verified / review state
CASERecovery case pack
LOGResolution tracking

CONTROL NOTE

Potential recovery is not recovered money.

✓

PRA distinguishes anomalies, verified cases, claim-ready cases, and recovery that is actually realized. PRA is not debt collection, and we do not promise a specific recovery rate.

Evidence firstMaterial cases must trace back to source transactions and supporting evidence.
Deterministic checksAmount, date, duplicate, and exact-reference checks use deterministic code where possible.
Realized means realizedRecovery is recorded only when credit or cash is actually received.

FAQ

Before opening the file.

Does PRA already have an average recovery rate?

No. PRA is still a pilot / validation track. We do not publish a recovery rate before sufficient local data and paid proof exist.

Do we need to provide the entire finance database?

No. A pilot can start with a historical export limited by period and transaction class, using data agreed to be safe for analysis.

Will every anomaly be pursued immediately?

No. Candidates must be verified first. Cases without enough evidence stay review-required or are closed.

Does VLAZI act as a debt collector?

No. PRA is recovery operations, not debt collection. VLAZI helps with detection, verification, evidence packs, claim preparation, administrative follow-up, and tracking. Pressure calls, field collection, legal collection, and mass receivable chasing are outside scope.

Who is the best fit?

Companies with material invoice and vendor volume, substantial reconciliation work, and enough digital data to prove a case back to its source.

OPEN FILE 04 / PILOT

Payment history that is difficult to reconcile back to evidence?

Send a short description and the type of exports available. We start with a limited sample to see whether there is a recovery opportunity worth verifying.

WHATSAPP+62 882-2890-8486↗EMAILcs@vlazi.com↗FILE ROOMBack to all files↗